Posted

05.08.08

Fiscal Officers and Account Managers

We  are quickly approaching the end of Fiscal Year 08 and the time to “gather up”  your 07-08 purchase reqs is imminent. Our past practice has been to notify you of the date for Requisitions to be received in Purchasing for guaranteed issuance/encumbrance of POs in the current fiscal year. This year the IUPUI cutoff date will be 06.13.08.  Recognizing the Requisition routing process in EPIC, you will need to submit your reqs a few days before 6/13/08 so they are assured arrival in Purchasing prior to the 13th cutoff date. After the 13th  up till the last week in June orders can be processed for FY 08 on a “special request” basis, requiring you to work directly with the Contract Manager handling your specific commodity. Please keep in mind that if you have a more complex procurement that may require special processing or approvals to comply with institutional policies, this could require even more time.  For these requests, please submit them to Purchasing well before the 6.13.08 deadline.

Closing dates for B2B orders on FY 08 will be dependent upon the invoice generated at the time of shipment and their pay dates.

Procurement Card purchases will be charged to FY  08 only if your Fiscal Officer or Account Manager approves the PCDO Documents in FIS prior to June 30th.

If you have questions or concerns regarding these time lines, please do not hesitate to contact anyone of us in the Office of Purchasing Services.

Posted:

4.14.08

Jeff Saturday, Colts Center and emcee for "Race for the Cure" stops by the Surplus Warehouse to sign autographs.

See the pics

Posted:

4.18.08

IUIE-New Purchasing Reporting Resource Available

 A new resource has been created for those who are involved in the purchasing process that will help identify procurement related reports in the Indiana University Information Environment (IUIE).   The resource contains some frequently asked questions and links to the reports that may be used to find their answers as well as instructions on how to use the report parameters.  The page can be accessed directly from this URL: http://www.indiana.edu/~purchase/iuiefaq/index.html 

 This resource provides information specific to Purchasing reports and does not address general questions about using and navigating the IUIE.  Those questions  can be answered by reading this Knowledge Base article: http://kb.iu.edu/data/apey.html.

Please send comments and suggestions to purchasing-l@indiana.edu.  Feedback from the user community will be used to improve this resource and the reports available in the IUIE.